General Conference Info

REGISTRATION & INFORMATION DESK

Please note that ALL participants must register to attend MM2016.  Name badges will be required for admission to conference sessions, the exhibition, and all social and networking functions.

 

The conference registration and information desk will be located in the central foyer of PCEC and will be open:

Wednesday 16 November 0000-1700

Thursday 17 November 0800-1900

Friday 18 November 0700-1900

Saturday 19 November 0700-1730

 

DRESS

The dress for all scientific sessions and the welcome reception is smart casual.

 

For the Gala Dinner, it’s a 3-D Party. Dare to be Different. Dare to be Discovered, Dream of Dressing Disruptively. The 3-D Party is the ultimate finale to your future in 3D. Come Determined to Dance the night away.

 

Dazzle the Gala Dinner with any Ds!

A few D ideas to get you started…Dual premiership captain/player/coach, Darth Vader, Draco Malfoy, Dracula, Dinosaur, Doctor Miracle, M.D. (or Doctor Who, Doctor Evil, Doctor Dolittle), Disney Princess, Dalai lama, Disco ball, Dumb and Dumber, Diamonds, Dick Van Dyke, Dragon, Dolly Parton, Disco Diva, Wizard of Oz Dorothy, Deadpool, crash test Dummy…

 

CONFERENCE ETIQUETTE: ENTERING & DEPARTING SESSIONS

As a courtesy to presenters, please do not enter or leave a session room during a presentation.  Please ensure that you remain in the room until the presentation has concluded, and then you are welcome to leave during presenter changeover.

 

Ensure you arrive on time to all sessions, in particular the plenary sessions, as late access to all sessions will not be possible until there is an appropriate break in the presentations.

 

CONFERENCE EVALUATION SURVEY

An online evaluation survey will be emailed to all delegates Monday 21st November.  Delegates are encouraged to complete the conference evaluation as it assists us to plan future conferences.

 

MEALS & DIETARY REQUIREMENTS

Lunches, morning and afternoon teas will be held in the Exhibition Hall and are an informal stand-up buffet.  Dietary requirements are noted when you registered to attend and will be advised to catering staff.

A dedicated table for special dietary requirements will be available and catering staff will assist as required.  Please note that dietary requirements for the Gala Dinner will not be provided if not advised previously.

 

PHOTOGRAPHY

An official photographer will take photographs throughout the conference and they may be published on the conference website, SHPA website, SHPA facebook page and used in SHPA collateral.

 

POSTERS & POSTER VIEWING

Posters will be located in the Exhibition Hall and are grouped according to themes.  Please note that poster PDFs (if supplied by the presenter) will also be available to view on the conference app and the conference website closer to the conference.

 

POSTER VIEWING SESSIONS

Dedicated poster viewing sessions will be at:

Friday 18 November 1455-1525

(presenters of odd numbered posters will be at their poster to answer questions)

 

Saturday 19 November 0900-0925

(presenters of even numbered posters will be at their poster to answer questions)

 

Poster presenters are encouraged to stand by their posters during the above times.

No other activities will take place in the exhibition hall during the dedicated poster viewing times.

 

Poster presenters are reminded to remove all poster tubes and any packaging from the poster areas.  Any poster packaging left next to poster boards will be disposed of. Due to tight space restrictions, any posters that do not conform to the size requirements will not be displayed.

 

PRESENTERS’ AWARDS

Prizes will be awarded for:

  • Best oral presenter
  • Best poster
  • Best first time oral presenter
  • Best first time poster presenter
  • Best technician oral presenter
  • Best technician poster
  • People’s choice award for best poster

Award winners will be announced during the closing Plenary Session on Saturday 19 November. If a winner is not present, the prize will be sent to them.

 

SESSION ATTENDANCE SCANNING FOR CPD RECORD

You will have the option to scan your nametag as you enter each session, to record session attendance.  The conference secretariat will send a record of your attendance to the email address you provided when registering.  This is for your personal record.  Please note that scanning of session attendance is optional with the exception of workshops and conversations, for which limited numbers apply and pre-registration is required.

 

SPEAKERS’ PREPARATION ROOM – MR12 (level 2)

The Speakers’ Preparation Room is located in MR12 on level 2, and will be open as follows to upload and check your presentations:

 

Wednesday 16 November 0730-1700

Thursday 17 November 0800-1900

Friday 18 November 0730-1900

Saturday 19 November 0730-1430

 

Speakers are required to submit and preview presentations prior to their session.  Speakers may run through their presentations in the Speakers Preparation Room during any of the above times.

 

SUPPORTER EXHIBITION

The Supporter Exhibition will be open at the following times in the Exhibition Hall:

 

Welcome Reception, Thursday 17 November 1730-1900

Friday 18 November 1000-1700

Saturday 19 November 1000-1415

 

WI-FI

Complimentary Wi-Fi will be available for all conference delegates.

 

PRIVACY

Information provided during conference registration will be used to administer the conference, including accommodation, catering, transport, support and exhibition.  Data obtained will remain the property of Kaigi Conferencing and Events and The Society of Hospital Pharmacists of Australia.

 

DISCLAIMER

Medicines Management 2016, the 42nd SHPA National Conference, including the Conference Secretariat, will not accept liability for damage of any nature sustained by participants or their accompanying persons for loss or damage to their personal property as a result of Medicines Management 2016, the 42nd SHPA National Conference and exhibition or related events.  All details contained on the Conference Website, in the Conference Handbook, the accompanying Book of Abstracts and the conference app are correct at the time of printing.